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Manage Your Grant

Grantee Resources

Make the most of your grant — from contract to final report.

Additional information about reporting and other legal requirements are specified in your grant contract.

Meeting Legal Requirements

Funds must be spent only on the activities listed in the grant application. Organizations and artists must request approval from the manager or director of the program before making changes to a project. Major changes may require reconsideration by the Council.

The Council reserves the right to withhold or cancel grants for failure to:

•  comply with the terms of the contract

•  meet a published deadline for filing grant reports

•  notify the Council of a significant change in a project or program

•  notify the Council within two weeks of a significant change in personnel or artists involved

•  raise required cash or in-kind match

•  comply with the "Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973, ADA Amendment Act of 2008 and 2010 Standards for Accessible Design"

Accessibility and Nondiscrimination

The Vermont Arts Council is committed to supporting entities that maintain an environment free from discrimination. Arts Council grant recipients who receive federal or state funds must be in compliance with the requirements of Section 504 of Rehabilitation Act of 1973 (504), the Americans with Disabilities Act of 1990 (ADA), the ADA Amendment Act of 2008, and the 2010 ADA Standards for Accessible Design along with 2010 ADA Title III regulations for nondiscrimination.

The Council has compiled resources and information to help arts organizations and artists who have questions about making their programs and services accessible. You may also contact the Council's 504/ADA Coordinator, Michele Bailey, at 802.828.3294 (voice and relay calls welcome) for information. You can also contact Michele by email.

All current grant recipients are required by the National Endowment for the Arts to have completed and have on file the Section 504 Self-Evaluation Workbook. Organizations that receive multi-year, general operating funds (Arts Partnership Grants and Operating Grants) are also required to submit in their final report, the top 3 accessibility (immediate and short term) priorities that the organization needs to address. The Council's statement about our commitment to accessibility includes information about the procedures for 504/ADA grantee compliance and grievances.

Acknowledging Funding Sources

Acknowledgment of the Vermont Arts Council and the National Endowment for the Arts (NEA) must be included in all materials and announcements for your funded project. Creation Grantees must specify that the grant funded the creation of the artwork and not the public presentation of the finished product.

Print materials: A phrase acknowledging support from the National Endowment for the Arts and Vermont Arts Council is a basic requirement. Include NEA and Council logos wherever possible.

Verbal credit: Verbal credit should be given during stage announcements prior to events and activities or whenever written credit is not applicable, such as when there is no printed program. If an announcement is not feasible, a sign must be placed in the lobby crediting the NEA and Council.

Radio or television broadcast: The following language is required: “This project is supported in part by an award from the Vermont Arts Council and the National Endowment for the Arts.”

Television broadcast, film or video: Include NEA and Arts Council logos.

Web: Include logos which are links to the NEA and Arts Council websites.

Arts Council Logos

Use link to open image, then right click to download.

NEA Logos

Documenting Your Work

Your story — shared — advocates for the arts, demonstrates accountability, and reflects the essential role the arts play at the center of Vermont communities. The Council gathers this information through the grant-making process. Testimonials, letters to legislators, newspaper articles, and blog posts can all be effective. Images, videos, and sound recordings are easy and potentially powerful ways to show your work. Collect these items during the funded activity.

When preparing and sending images, videos, or audio files, record and include information about the names of the participants, the photographer’s name, and other important information to give appropriate credit. Print-quality images (images that are 1800 pixels or more on at least one side) are preferred. Be sure you have permission to use the images and videos from your participants.

sample photo release form

Final Reports

Final reports are due within 30 days of the completion of a funded project. Grantees will also be asked to submit information and documents that assist the Council with our reporting and accountability. When applicable:

  • save documents such as invoices and receipts

  • track and record the income and expenses for your project

  • track the number of people that are served by and participate in the project. This includes:

    • total number of people served

    • total number of youth served

    • number of artists participating

    • number of artists paid through the project

Reports are submitted online. Find links on these pages:

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